Requests for travel and accommodation services to be paid for by the University of Salamanca require the authorization of the head of the office or department that is responsible for the expenditure.
This authorization can be processed prior to the request for service, or at the same time as the request for service.
o Prior authorization is recommended when several individuals are planning to travel in relation to the same activity, when the person who is going to travel and the person who must authorize it are in different places, and in all those cases in which, for convenience, it is advisable. In these cases, the travel code assignment, form should be used. It makes it possible for the individual responsible for an activity to generate an activity code and report the information necessary regarding the individuals who will be travelling. This same form can be used to make changes in the initial authorization.
o This code should be quoted individually by the persons who are going to travel when specifying their travel details. The person travelling should complete the `travel request with activity code’ form that can be found on the following website: www.usal.es/webusal/node/7513
Authorization may be requested at the same time as requesting the travel service by using the ‘travel request without activity code’, form which should be completed by the organizer of the activity at the University of Salamanca, and include both the information needed for authorization and the travel details.
Travel services may be requested directly without the need for an estimate, but an estimate can be requested for purposes of comparing prices, and more economical tickets and accommodation may be purchased and reserved as long as this is not done through a travel agency other than the Corte Inglés Travel Agency (Viajes El Corte Inglés. S.A.) To request an estimate you can use the the travel estimate request , form which can be used either by the organizer of the activity or the person travelling.
ACTIVITIES ORGANIZED BY THE UNIVERSITY OF SALAMANCA IN WHICH THE PARTICPANTS ARE REPSONSIBLE FOR PAYMENT OF TRAVEL EXPENSES
If one wishes to make the travel agency services available to participants in activities organized by the University of Salamanca, this can be done using the prior authorization form, although in this case the names of the persons travelling cannot be filled in and only an approximate number of participants can be provided.
For any queries or suggestions concerning the processing of any of these forms, or to report any incidents, please use the following email address: firstname.lastname@example.org